Legal and Administrative Assistant

Job Title: Legal and Administrative Assistant (Including Client Intake)

Location: Remote

Position Type: Unpaid Internship (School Course Credit Offered)

Firm Overview:

Innovia Law stands at the forefront of legal innovation, specializing in estate planning, probate, and business formation. We are committed to exceptional service delivery through a client-focused approach, utilizing cutting-edge technology to streamline operations in a virtual environment. Our modern practices and dedication to client satisfaction position us as a progressive law firm in today’s dynamic legal landscape.

Job Summary:

Innovia Law is in search of a Legal and Administrative Assistant, a role enriched with the responsibility of client intake and relations. This multifaceted position is designed for a highly organized, tech-savvy individual adept at providing comprehensive administrative and legal support. The successful candidate will play a crucial role in facilitating the firm's operations, from initial client contact to supporting attorneys with research, document preparation, and ensuring efficient case management. This internship offers a unique opportunity to develop legal, administrative, and client relationship skills in a supportive, virtual setting.

Key Responsibilities:

- Serve as the initial point of contact for potential clients, delivering a professional and welcoming experience, while efficiently gathering necessary information and scheduling consultations.

- Support attorneys with legal research, document preparation, and compiling client information, contributing to the preparation of materials for client meetings and court appearances.

- Manage and organize client documents, ensuring secure storage and easy access for authorized personnel, in addition to handling correspondence and various clerical tasks.

- Utilize virtual tools and software for effective communication, scheduling, document management, and other operational tasks.

- Develop and maintain strong client relationships, ensuring consistent communication and satisfaction throughout their interaction with the firm.

- Collaborate with the legal team to ensure cohesive case management and smooth operation of firm activities.

- Employ discretion and maintain confidentiality in handling sensitive legal information.

- Participate in the improvement of client service delivery and operational efficiency through feedback management and strategic planning.

Qualifications:

- Exceptional organizational and multitasking skills, capable of managing multiple projects and tasks simultaneously.

- Proficiency in digital file management and the use of remote office tools and software.

- Strong written and verbal communication skills, with an ability to convey information effectively and maintain professional client interactions.

- A proactive attitude towards learning and adapting in a fast-paced, innovative legal environment.

- Experience or a strong interest in legal services, with prior experience in an administrative, legal support, or client management role seen as advantageous.

Application Process:

Candidates eager to contribute to Innovia Law’s mission are encouraged to apply through Handshake. Please submit a resume and a cover letter, emphasizing your experience and interest in legal and administrative support as well as client relations.

Equal Opportunity Statement:

Innovia Law is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.