Grant & Data Specialist
OVERVIEW
The Grant & Data Specialist is part of the grants, contracts management and compliance department. Job responsibilities may include but not be limited to grant writing, program development, program implementation, data management, contract monitoring and reporting.
SUPERVISION
Reports to: Chief Program & Compliance Officer
RESPONSIBILITIES
- Assist with and support preparation of grant applications, which may include but not be limited to:
- Researching new opportunities and drafting funding abstracts for team review
- Researching and compiling external data from a variety of sources for inclusion in grant applications (ie market studies, census data, etc.)
- Compiling and preparing internal data/statistics for inclusion in grant applications
- Assisting with drafting/reviewing grant applications
- Assisting with clerical tasks related to grant applications (ie assembling, formatting, delivering, etc.)
2. Assist with and support contract management activities, which may include but not be limited to:
- Preparing grant awards to get them to contract as per the specifications of the funder (ie insurance docs, programmatic environmental reviews, documents related to signatories, etc.)
- Serving as point person on contracts as assigned for the department and related HHQ program staff
- Preparing “Contract Briefs” that summarize key aspects of contracts and assisting with contract “kick off” meetings
- Maintaining a detailed working knowledge of HHQ customer management databases
- Preparing reports as required by various contracts based on specified deadlines
- Analyzing internal data and preparing reports that help demonstrate overall progress toward contract goals and/or evaluate program success/outcomes
- Periodic file review (both physical and electronic) to ensure compliance with funding source requirements
- Assisting with ensuring data is accurate in HHQ database systems
- Handling ongoing monitoring and reporting with respect to required periods of affordability for certain contracts
3. Assist with special projects/programs/initiatives
The grants/contracts team is often involved in aspects of special projects and program implementation. The Grants & Data Specialist may also occasionally be requested to attend community meetings on behalf of HHQ.
Perform all other duties as required
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
KNOWLEDGE, SKILLS, & ABILITIES
- Demonstrated experience and familiarity with problem solving techniques
- Ability to communicate effectively verbally and in writing to diverse audiences
- Solid ability to establish and maintain effective working relationships with employees, professionals, clients, outside agencies and the public
- Self-directed and self-motivated, takes initiative
- Excellent organizational and time management skills
- Ability to effectively prioritize and plan work activities
- Solid ability to adapt to ever changing situations or unexpected events
- Innovation: taking advantage of opportunities to learn and develop new skills
Overall Goals
- Demonstrate Excellence in Customer Service
- Treat All Coworkers with Respect & Promote Teamwork
- Be Aware of and Dedicated to Our Mission
- Be Professional
- Promote Minority & Women-Owned Businesses (M/WBE’s) and Businesses Located in the City
- Recognize the Value of Our Public, Private, and Not-for-Profit Partnerships
- Build Internal Capacity
- Be Flexible
- Be a Problem-Solver
- Exhibit Excellence in Work Ethic
MINIMUM QUALIFICATIONS:
Bachelor’s degree required, with at least 1-2 years’ experience working with a non-profit organization, preferably related to housing and community development. Strong research, writing, and organizational skills.
CLASSIFICATION
Hourly, Non-Exempt