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Fall 2024 Hospitality & Event Planning Intern

Description of an Intern Position:

Assist lead planner with day to day office duties; 10-15 hours per week
Phone & email interaction with clients & chosen vendors to coordinate event details
Prepare and distribute proposals and contracts
Research wedding trends and blogging topics
Update spreadsheets in computer database
Vendor Research
Independent, hard working, able to accept challenges & adapt to last minute changes
Comfortable with environments that have loud music, low lighting/flashing lights
Manage delegated tasks efficiently. Able to stand, walk, and move for hours at a time
Professional Presentation: hair and makeup done upon arrival
Able to work long days {Average 10 Hours - different for each event}

Event tasks include, but are not limited to (example for Wedding):

Pick up any last minute items needed on the way in
Check in with wedding party before set up
Set up and take down of clients personal items {guest book, favors, place cards, bridal portrait, cake knife set, programs, etc}
Communicate, Coordinate and Manage Vendors upon site arrival
Pass out any final payments that are due in labeled envelopes from client
Distribute bouquets and pin boutonnières
Make sure clients receive drinks after ceremony
Coordinate the introductions of the wedding party, 1st dance, speeches, cake cutting, throwing of bouquet/garter {per timeline}
Help bustle the wedding dress
Secure gifts and personal items in designated car
Make sure clients get to-go food & cake to go home with
Coordinate departure of the couple and guests {per timeline}

Qualifications:

Must be hard working, professional, and capable of working in a fast-paced environment.
Reliable transportation and cell phone is required.
Must be extremely organized and have a high attention for detail

Items Interns Provide & Bring: